Club Documents
05
Wootton Bassett Volleyball Club
Minutes Of Annual General Meeting (Taken by Irwin Aiken)
Date: 15th June 2004
Venue: The Churchill Pub , Wootton Bassett
 
Present
Ben,Lee,Paula,Irwin,Janzuk,Rob,Cliff,Sue,Tracy,Stuart(Part).
 
Apologies
Richard
 
Minutes of previous meeting
Although the previous minutes were not available they were agreed.
 
Chairmans Report
 The chairman reported he was pleased with the involvement of all the the players in the club; both on and off court ,and there was a very positive attitude in the club.After the achievements of the A Team in the 02/03 season,expectations were high of similar success in the 03/04 season .These expectations were not realized ;partly due to the loss of some players at the end of the previous season.
The B Team have improved with some good results.Ben to play with A Team next season.
In general the club is progressing well.The Chairman thanked the effort of all club officers for their work throughout the season.
 
Secretaries Report
(David Moon had to leave the club midway through the season) No report was tabled.
 
Treasurers Report
A summary of accounts was circulated and is attached to the minutes .In summary the club is in the red to the tune of £190.72 , to this figure £13.50 has to be added to cover club trophies , £64 for next seasons’ insurance cover , and £15 owed to Westbury VC for outstanding court fees. A total of £283.22!!!!!
Various strategies were discussed to manage and reduce or right off this debt.
 
Coaches Report
A copy of the report is attached. The final message for a successful 04/05 season is ;
“We have all got to train together every week!”
 
Election of Officers
A Team Co-ordinator: Stuart
 
B Team Co-ordinator: Rob
 
Co-ordinators duties were agreed as follows;               
-ensure there is a team for each match
-organise referees for each Home match
-contact opposition to confirm match arrangements
Dave Kinder Cup organizer; Stuart
 
Alternative contact for A Team matches; Cliff Ball
 
Alternative contact for B Team matches; Richard
 
Chairman : Rob
 
Vice Chairman : Cliff Ball
 
Treasurer :Sue
 
Secretary : Richard
 
Social Secretary : Rob
 
W.V.A Representative : Cliff Ball
 
W.V.A Contact : Stuart
 
Club Coaches : A Team-Cliff Ball , Skills coach–Phil , B Team-Rob
 
Friendly Match co-ordinator : Irwin Aiken
 
 
Presentation of club awards
 
A-Team Player of the Season- Cliff Ball
 
B-Team Player of the Season-Ben
 
Kevan Hobbis Trophy-Richard
 
Any Other Business  
Sue volunteered to attend the N. Wilts’ customer forum meeting on Tuesday 29th June , where she will raise the issue of the ripped division curtain.Stuart thought that the sports center were considering moving the cricket nets to act as a division instead.
 
Rob raised the question of the post fixing holes ;the concesus was that these should be drilled out clean by the club.
 
It was agreed that we need two teams to allow the club to prosper – to do this we need to develop new players to feed into the B Team.
 
Advertising poster to be devised by Ben, for distribution on sports center and other likely noticeboards.
 
Cliff asked the club to consider entering a team in the S.W.Championships and County Championships for next season.This will depend on who we have in the squad.
 
Payment for next season:
Club Membership Fees – Increased to £30.00 ; £20.00 for juniors (or in full time education)
Training Fees – To be paid monthly @ £15 Member & £10 Junior
Club Coaches (Cliff & Phil) – Fees to be paid for by club.Both treated as a junior payment for club registration.
Beginners : 1st session free!!
 
All fees to be reviewed by the committee in November 04.
 
Forthcoming Callender of Events
Next Training session : Sunday 8th August
Gloucester Tournament : 14th & 15th August (Note : no training!!!!!)
Training : 22nd August
August Bank Holiday weekend – No training!!!!
 
IN MEMORY
The club would like to remember Kev Hobbis who died of cancer earlier this year.Kev was an active member of the club for 10 years and a former chairman. His contribution and sense of humour will be missed by all who knew him.
A one minutes silence was held prior to the match with Melksham following his untimely death. The Kevan Hobbis Trophy was introduced to the club at the end of this season, and is intended to be awarded to a player in recognition of an achievement within the club .Voting for future recipients should be accompanied with a reason why it is thought they should receive the award and should reflect Kev’s sense of humour. 
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