Club Documents
05

Secretary's Report 2005-06

Membership

As a club we have been somewhat informal about membership. I addressed that this season, asking members to fill in a membership form. This allowed me to capture contact information and allows the club to contact people if necessary. At the end of this season we have 29 members on that basis. However, I know that some of them are 'dormant' and we are unlikely to see them again. I put the active membership of the club at 19.

I have no formal measure of the membership of the club at the end of last season. I estimate that the active membership at the end of last season was 16.

I intend to use the same process next year.

Recruitment and Publicity

In September 2005 I created a small web-site for the club. I ensured that it could be found in Google and I got free listings for it on some of the local listing sites - Swindon council, North Wilts sports club, Communigate… Anyone who enters 'volleyball Swindon' into Google has no excuse not to find us, either directly or via a listings site. We are linked to from the Volleyball England web site, the WVA web site, and a few club sites.

The site gets about 130 visits per month. I expect most of that will be from the members and our huge fan base.

We get about 15 visits per month from other sites that link to us, and about 20 from the search engines (Google, Yahoo, MSN). I consider these visits to be of highest value in terms of recruiting new members. They are more likely to be people who have not heard of us already.

Active Members at end of last year 16
New faces that have attended at least a couple of training sessions - Estimated  12
Active members who have left us  4

The Wednesday evening sessions at Lydiard are popular. Personally I have only been to two but I have seen four new faces there. If they turn into active members that will to strengthen the club numbers.

Wiltshire Leagues

We registered six players for the Premier League - the minimum we can get away with. We registered 17 players for the First Division. For the first time in recent years we were able to run the 'B' team without sharing players with the 'A' team. This is an important development step for the club. Even though the 'B' team was relegated this year - from Div 1 to Div 2 - the players achieved a lot of match experience, the coach is happy with the team's progress and the 'B' team is on a far sounder footing than it was a year ago.

Communication

The email list is a significant contributor to communication within the club. The email list was started in Jan 2004. In the first six months it carried 7 messages. In the first full year it carried 86. In the second full year it carried 260. In the last 12 month it has carried 466. The list currently has 34 members.

We get three copies of the Volleyball England official magazine '3-touch' I pass these round the members with a circulation list on the front. Please make every effort to read it quickly and pass it on to another member as quickly as you can.

Richard Howells - Secretary June 2006

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