Date: April 28^th 2025

Prepared by: Lissa Pitts

2025 AGM (via Video Conference) 7:15pm - 8:35pm

Attendees:

• Male Players: Dan Stevens, Brynn Meredith, Monty Rose, Josh Ducie, Cedrick Tuazon, James Daniel, Hayden Daniel, Andrew Rowe
• Female Players: Zuzana Pritchard, Maisie Daniel, Lissa Pitts, Donna Cunningham, Katie Keen, Debbie Hanna, Katharina Grote, Helen Morten, Sunita Chand
• Junior Players & Parents: Jax Rowe; Jo Baker (mother of Rico); Ini Ekanem (mother of Michael); Shreyash Balooni and Pankaj Balooni
• Non-Playing Members: Phil Heads (Chair & Head Coach), Cliff Ball (Ladies Coach), Julie Daniel (CWO)

Other Notes:

• No apologies for absence were recorded.
• Minutes from the 2024 AGM were accepted as a true record.

 

1. Chair's Report & Club Health

- Juniors: High participation, enjoyment, and strong performance.
- Adults: Faced disruption due to leisure centre equipment failure but rebounded by season's end.
- Ongoing Issues:
  • Need to replace volleyball posts.
  • Outdated club website.
  • Minor concerns regarding reformation of Wiltshire Mavericks women's team.
- Thanks: Special acknowledgment to all volunteers, particularly Cliff for longstanding coaching support.
 

2. Finance Report & Financial Outlook

- 2024 Financials:
  • Expenditure exceeded income by approx. £1,300 (planned use of reserves).
  • Current reserves: £7,900—deemed healthy for emergencies.
- Membership Fees:
  • No change for the 2025-26 season.
  • Potential increase considered for 2026-27.
- Action: Committee to monitor rising costs and prepare for equipment-related expenses.
 

3. Club Coach's Performance Report

- Player Pathway: Strong junior-to-adult transition and broad playing opportunities.
- Team Highlights:
  • Women’s SW League team placed 4th in Premier Division.
  • Men’s teams avoided relegation and finished mid-table.
- Junior Success: Multiple Southwest championships and high engagement.
  • Special recognition: Michael Okoreki selected for regional team.
 

4. Summer 2025 Outdoor & Junior Sessions

- Outdoor Play: Lydiard Park sessions to resume Mondays from 12th May (weather permitting).
- Volunteer Need: For weather monitoring and equipment logistics – Andrew Rowe
- Junior Sessions: Monthly sessions considered, contingent on coach availability.
- Encouragement: Members urged to join local summer tournaments.
 

5. Planning for Next Indoor Season

- Women's Section:
  • Training continues Thursdays.
  • Recruitment of new coaches necessary due to personnel changes – Cliff Ball stepped down as women’s coach
- League Plans:
  • Intent to enter: Southwest League, Wiltshire Ladies & Juniors.
  • Maintain strong junior pipeline.
- Men’s/Open Teams:
  • Sunday training.
  • Enter Wiltshire League and Dave Kinder Cup.
  • Maintain junior regional participation.
 

6. Committee Elections & Volunteer Roles

- Elected Committee:
  • Chair: Andrew
  • Treasurer: Donna
  • Secretary: Lissa
  • Welfare Officer: Julie
  • Club Coach: Phil
- Volunteer Roles:
  • To be confirmed/appointed (e.g., web admin, junior support).
  • Ongoing need for coaches and volunteers, especially in junior section.
 

7. Club Awards & Closing Remarks

- Kevan Hobbis Award for Exceptional Contribution to the Club: Donna Cunningham
- Player of the Season (Best or Most Improved):
  • U12 Boys: Charlie Blackman & Eli Benham (shared)
  • U12 Girls: Layla Adams
  • U13 Girls: Maja Druzynska
  • U14 Girls: Beth Humphrey
  • U15 Boys: Rico Bamford
  • U18 Women: Kiyana Pachabhaiya
  • U18 Open: Leo Coogan
  • Wiltshire Ladies & Junior League: Sunita Chand
  • Wiltshire Open League Barbarians: Josh Blackman
  • Wiltshire Open League Warriors: CJ Notman
  • Southwest League Women: Julia Moroz
- Equipment Discussion: Ongoing issues with volleyball posts and nets; committee to pursue cost-sharing and replacement in collaboration with the leisure centre and council.
- Meeting Closure: Thanks extended to outgoing Chair (Phil) and all club volunteers for their continued commitment and support.
 

8. Action Items

Person/Group	Task
Unassigned	Recruit volunteer with web skills to update/maintain club website
Andrew (Chair)	Lead cost-sharing discussions for equipment with leisure centre and Wiltshire Council
Donna (Treasurer)	Monitor finances; plan for potential fee increases (2026–27)
Andrew	Organize summer outdoor sessions; weather checks & equipment logistics
Donna + others	Arrange occasional junior outdoor sessions if coaching capacity allows
Helen + Committee	Confirm Southwest League women’s team entry by the June/July deadline
Committee (led by Chair)	Appoint/confirm all volunteer roles for the season